Objective of the Assignment

The Objective of the Provincial Finance and Procurement Adviser is to assist the PDAFF Director to ensure that budgets are prepared, financial records maintained and financial reports submitted in a timely and complete manner. Key results of the adviser position are (1) Provincial Sub-Programme and AWPB cost tables prepared accurately and on time; (2) PDAFF finance staff fully able to implement financial management procedures and maintain accounts; (3) financial progress reports prepared complete, accurate and on time; and (4) procurement actions by PDAFF like procurement of goods and consulting services are carried out in a timely and transparent manner following appropriate procedures.

Scope of Work

1. The Adviser will study and thoroughly understand the ASPIRE Programme Implementation Manual, particularly the sections on financial management and procurement. The Adviser will also familiarize himself / herself with the Standard Operating Procedures manuals of MEF.

2. The Adviser will assist the PDAFF Director to prepare and cost the Provincial Sub-Programme and the Provincial AWPB for ASPIRE and to allocate the available financial resources.

3. The Adviser will work with the PDAFF Finance Officer to manage the PDAFF ASPIRE bank accounts and petty cash, prepare and execute payments and maintain full and correct financial records.

4. The Adviser will assist the PDAFF Director to prepare the monthly, six-month and annual financial progress reports.

5. The Adviser will assist the PDAFF Director to prepare requests for replenishment of the PDAFF bank account.

6. The Adviser will train PDAFF staff and others (as necessary) in the operation of ASPIRE financial management and procurement procedures.

7. The Adviser will assist the PDAFF Director to prepare a Procurement Plan for procurement actions to be undertaken at Provincial level.

8. The Adviser will assist the PDAFF Director to ensure that procurement actions including Contracting-Out in the approved Procurement Plan are carried out in a timely and transparent manner and in compliance with applicable procurement procedures.

9. The Adviser will assist the PDFFA Director to set, monitor and achieve performance targets based on the ASPIRE Performance Assessment system and the PASP.

10. The Adviser will assist the PDAFF Director to prepare/update Contract Register and fix assets.

11. The Adviser will assist the PDAFF Director to ensure that financial records are properly filed and maintained. The Adviser will facilitate access of the External Audit team to all records as needed.

12. The Adviser will have the role of team leader of the ASPIRE Provincial Advisory team and in this capacity will provide advice, assistance and support to the Provincial M&E /MIS Adviser and the Provincial Management Adviser.

13. The Adviser will cooperate with and assist the Provincial Administration and local administrations engaged in implementation of ASPIRE Component 4 (Climate Resilient Infrastructure) including providing financial management advice as necessary.

14. The Adviser will work as a member of the ASPIRE Provincial Advisory team which is led by the Provincial Sub-Programme Management Adviser and the ASPIRE Advisory Team which is led by the Senior Programme Adviser.

15. The Adviser will attend meetings, trainings and other events for capacity development of the ASPIRE advisory team under the leadership of the Senior Programme Adviser.

16. The Adviser will facilitate with Provincial Administration on reporting, Contract Register and Audit.

Job Responsibilities for Provincial Operation Advisor (POA):

1. Read, understand and advise Provincial Administration and Planning Investment Division on the interpretation of the LASED II logical framework, the LASED II Project Implementation Manual and consolidate the LASED II Annual Work Plan and Budget, and review for consistency with LASED II Logical Framework, Project Implementation Manual and Project Cost Tables;

2. Assist the LASED II Project Director, Coordinator and Provincial Administration Structure and Planning and Investment Division to monitor all aspects of LASED II implementation, identify issues, suggest resolution, and take follow-up action as required;

3. Support LASED II Project Coordinator, Project Director and Project Manager, PAS and PID with all operational matters including mission’s arrangement, monitoring and evaluations and report preparation, policy development, and program management;

4. Assist the Contract Administration Unit to prepare sub-contracts for implementation of LASED II activities.

5. Coordinate and participate in the project management meetings,

6. Assist the Contract Administration Unit to monitor the physical implementation of sub-contract evaluate the efficiency and effectiveness of LASED II operations. Facilitate the reviews of project working procedures and provide input for improvement when needed.

7. Coordinate and provide input to annual project staff reviews.

8. Provide input to the Project Management on the performance of the provincial levels.

9. Provide coaching and support on project operation to the provincial and district working group, and to assist the Commune Councils to implement Component 1 (Infrastructure and Livelihood Systems) and 2 (Project Management) of LASED II; in particular:

10. Negotiation of contracts for implementation of LASED II Component 1 and 2 activities by State Agencies, and follow-up monitoring of implementation;

11. Preparation of tender documents, procurement and contract supervision of contracts with private sector contractors, suppliers and service providers.

12. Assist the Project Director, Coordinator, Project Manager, PA and PID in the preparation of the LASED II Annual Work-plan and Budget (AWPB) including coordination to obtain input from the NCDDS and other relevant stakeholders, review the draft AWPB, comment on its consistency with the LASED II logical framework, Project Implementation Manual and Project Cost Tables;

13. Coordinate the preparation of the annual AWPB workshop including discussion with WB, NCDDS, PA, PID and the project implementing bodies at the sub-national levels.

14. Assist in the coordination of project implementation to ensure harmonization with LASED II strategies and procedures, and with overall RGC regulations.

15. Assist in ensuring that all contracts and agreements are implemented in accordance with the required systems and procedures.

16. Perform formal and informal monitoring on the progress of AWPB implementation, including collecting the progress reports from all relevant project units and consolidate into a project report.

17. Perform other duties relating to the LASED II operations as requested by the LASED II Project Director, LASED II Project Coordinator, and LASED II Provincial Manager.

Job Responsibilities Provincial Finance Consultant (PFC):

1. The Financial Consultant will assist the FU Financial Officer to fulfil all aspects of project accounting and financial reporting including maintaining proper books of accounts on the computerized accounting system, and ensuring the reimbursement requests are reviewed and processed on a timely basis for eligible expenditures, timely submission of withdrawal application for replenishment from the World Bank, safeguard of Project’s assets, facilitate both internal and external audits of the Project at the sub-national level.

2. The PFC is designated to assist and review all aspects of project accounting and financial reporting including maintaining proper books of accounts on the computerized accounting system of LASED II at Thbong Khmum Province.

3. Ensure that Salakhet applies appropriate direct payment procedures against payment requests of District Working Group and Communes for LASED II funds under management by the Salakhet and committed against the sub-national LASED II Project budget and implementation contracts.

4. Assist and train as necessary officials from implementing units (communes & districts) in the proper procedures for budgeting, disbursement, payment requests, liquidation of advances and financial reporting.

5. Ensure that all procedures implemented at the sub-national level reflect LASED II Project procedures.

6. Assist in compiling the necessary data at the sub-national level for the preparation of the annual LASED II Annual Work Plan and Budget (AWPB) specific to NCDDS.

7. Assist the FU Finance Officer to carry out monitoring visits to districts and communes to ensure that financial management procedures are properly understood and being performed and to identify areas where additional training is required.

8. Assist the FU Finance Officer to review the financial reports submitted against all implementation agreements with consultants and service providers, and ensure that information is properly recorded in the financial information system.

9. Assist in preparation of consolidated financial statements for the sub-national level for activities under the authority of the NCDDS. It includes consolidating quarterly budget and financial data submitted by the provincial accountants.

10. Assist in the maintenance of proper books of accounts on the computerized accounting system and management of all bank accounts.

11. Assist the FU Finance Officer in preparing a monthly and other work-plans, and reports as required.

12. Coordinate reimbursement requests from the district and commune levels.

13. Review reimbursement requests for funding eligibility as per criteria stated in the Project Implementation Manual of IDA.

14. Assist in preparation necessary data to be provided to the national level for preparing a consolidated quarterly Interim (Unaudited) Financial Reports (IFRs) and monthly bank reconciliation statement and comparisons actual with budgeted data for NCDDS, and request for replenishment from national level to their respective provincial advance accounts.

15. Ensuring that the project complies at all times with the project financial management procedures as set out in the Project Implementation Manual and MoU with the national level and IDA.

16. Ensuring the maintenance of supporting documentation in proper order and form for the project expenditures.

17. Provide training as may be needed to the accountants at the district and commune, community levels.

18. Assist the FU Finance Officer coordinates with IP3 financial advisers on internal and external audits/documentation review of eligible IDA funded expenditure.

19. Perform other task as required by the FU Finance Officer.

20. Ensure that the communes’ procurement documents are in line with the guide for LASED II Procurement of civil works, goods by Commune/Sangkat as well as in line with the PIM Book.

21. Review the existing procedures and system of the project; identify gaps, shortcoming, and recommend specific improvement to increase efficiency.

Job Responsibilities:

1. Support the provincial administration, provincial administration’s Units and provincial administration implementing agencies with decentralized finance systems and procedures.

2. Assist the provincial administration’s Certifying (and Alternate Certifying) Officers, provincial administration Internal Auditor in performing their duties.

3. Assist the provincial administration’s Finance Unit to implement transparent and accountable finance systems and procedures of all TSSD funds managed by the provincial administration.

4. Support the provincial administration’s Contract Administration Unit with the financial and administrative aspects of the Unit responsibilities.

5. Provide technical assistance to the district finance staff and district administration in providing accounting services to the TSSD funding for rural infrastructure investments.

6. Ensure that all Project financial transactions are handled correctly and in accordance with NCDD procedures.

7. Ensure that all Support Office administrative systems and procedures are implemented either directly or by the Office Assistant.

8. Ensure that reimbursement requests submitted by Provinces to ADB and IFAD are supported by proper accounting records, duly certified contracts, invoices and other supporting documentation and that related provincial payments have been executed in adherence to agreed project financial management arrangements and procedures as outlined in the TSSD Project Administration Manual. For these purposes, periodically, but not less than once a month review and verify that expenditures under TSSHP budget are:

9. Exclusively for activities as provided in the approved AWPB, which can be reconciled and are consistent with contracts register and contracts database.

10. Approved and duly certified by authorized personnel.

11. Supported by complete documentation, kept in good order in an appropriate filing system.

12. In compliance with the agreed accounting procedures, and those internal controls safeguards are effective in respect of accounting records accuracy and completeness.

13. Provide formal and on-the-job training for counterparts on all aspects of the NCDD financial management systems and assist staff of PLAU to train and monitor training process to CC members in Commune/Sangkat Finance System.

14. Manage the TSSD support for all aspects of the Project’s financial monitoring systems, and ensure that any audit recommendations relating to financial management are implemented.

15. Certify the provincial administration financial report and post-certify the financial reports of TSSD funding source.

16. Perform other duties as required by NCDDS.

Job Responsibilities

The LASED Financial Consultant at the provincial level will assist and support the LASED Finance Officer in Finance Unit (FU) within PRDC/EX-Com at Kratie Province each province under LASED Project. The LASED Financial Consultant at the provincial level will be tasked with the responsibility working closely to support the FU Finance Officer who is responsible for assisting the direct working group and the commune council meets the investment and procurement needs of the LASED Project sites. In this context, the Financial Consultant will assist the FU Finance Officer in fulfilling all aspects of project accounting and financial reporting including maintaining proper books of accounts on the computerized accounting system, and ensuring the reimbursement requests are reviewed and processed on a timely basis for eligible expenditures, timely submission of withdrawal application for replenishment from the World Bank, safeguard of Project’s assets, facilitate both internal and external audits of the Project at Sub National Level.

A. Implementation Arrangements

The LASED Financial Consultant at the provincial level will report to the FU Finance Officer in PRDC/Ex-Com on day-to-day operational issues and will also be guided by the General Secretariat of the PRDC/Ex-Com who is responsible for financial aspects of the LASED Project at Sub-National Level. The services are expected to continue through approximately twelve months with possible extension based on the annual performance review and on the project work programs. The Consultant will be based in an office at PRDC Ex-Com in each of the LASED Province (Kratie, Kampong Cham, and Kampong Thom).

B. Scope of Works

The LASED Financial Consultant at the provincial level will assist and support the FU Finance Officer, and the General Secretariat at PRDC/Ex-Com to:

1. Ensure that PRDC/Ex-Com applies appropriate direct payment procedures against payment requests of DWG and Communes for LASED funds under management by the PRDC/Ex-Com and committed against the sub-national LASED Project budget and implementation contracts.

2. Assist and train as necessary officials of the implementing units (communes & districts) in the proper procedures for budgeting, disbursement, payment requests, liquidation of advances and financial reporting.

3. Ensure that all procedures implemented at the sub-national level reflect LASED Project procedures.

4. Assist in the compiling the necessary data at the sub-national level for the preparation of the annual LASED Annual Work Plan and Budget (AWPB) specific to NCDDS.

5. Assist the FU Finance Officer to carry out monitoring visits to districts and communes to ensure that financial management procedures are properly understood and being performed and to identify areas where additional training is required.

6. Assist the FU Finance Officer to review the financial reports submitted against all implementation agreements with consultants and service providers, and ensure that information is properly recorded in the financial information system.

7. Assist in preparation of consolidated financial statements for sub-national level for activities under the authority of the NCDDS. It includes consolidating quarterly budget and financial data submitted by the provincial accountants.

8. Assist in the maintenance of proper books of accounts on the computerized accounting system and management of all bank accounts.

9. Assist the FU Finance Officer in preparing a monthly and other work-plans, and reports as required.

10. Coordinate reimbursement requests from districts and commune levels.

11. Review reimbursement requests for funding eligibility as per criteria stated in the Project Implementation Manual of IDA.

12. Assist in preparation necessary data to be provided to the national level for preparing a consolidated quarterly Interim (Unaudited) Financial Reports (IFRs) and monthly bank reconciliation statement and comparison actual with budgeted data for both NCDDS and GSSLC, and request for replenishment from national level to their respective provincial advance accounts.

13. Ensuring that the project complies at all times with the project financial management procedures as set out in the Project Implementation Manual and MoU with the national level and DCA.

14. Ensuring the maintenance of supporting documentation in proper order and form for the project expenditures.

15. Provide training as may be needed to the accountants at the district and commune levels.

16. Assist the FU Finance Officer coordinates with PSDD financial advisers on internal and external audits/documentation review of eligible IDA funded expenditure.

17. Perform other task as required by the FU Finance Officer.

Job Responsibilities:

1. Review and develop Procurement tools and procedures,

2. Orient and train procurement to CHEC staff,

3. Review, translate, edit and develop, financial tools,

4. Restructure financial system and accounting software,

5. Advise the Admin and finance manager on procurement process,

6. Advise the Admin and finance manager on human resource management,

7. Advise the Admin and finance manager on logistic,

8. Advise the Admin and finance manager on daily administration and office management performances,

9. Assist and support Director on financial management, and human resource management,

10. Prepare sub-contract for NGO partnership,

11. Daily solving problem on CHEC financial management, procurement issues, administration, human resource, and logistic and ensure that these are function running smoothly,

12. Oversee NGOs budget and financial report, and ongoing following up the project implementation and financial report are accurately, updated, and on time.

13. Oversee the tasks of Communication and Media Manager

14. Check and review Radio live program on HIV/AID

15. Check and edit Communication and Media Manager’s report

16. Advise Communication and Media Manager to update website information

17. Check and edit the Khmer translation of monthly, quarterly and annually report,

18. Assist the Director and oversight of operation matters to CHEC programs

19. Oversight and coordinate the provision of CHEC operations in relation to administration.

20. Provide support, on the job training and coaching to finance and administration staff

21. Supervise and support the Finance/Admin Manager in all areas of policies implementation, understanding of various donors’ rules and requirements, review financial reports, prepare ABPW.

22. Reviews and improve procedures of internal control associated with finance, human resources and administration functions.

23. Build and maintain effective networks and contacts that support the work of CHEC.

24. Facilitate and coordinate fundraising with institutional and private donors.

25. Execute effective administrative, fiscal and management policies, regulations and processes.

26. Undertake quality control and help ensure that projects are implemented effectively and efficiently with good development practices.

27. Assist CHEC Director in the overall preparation of proposals as required,

         28. Develop administrative workflow, and

         29. Develop financial workflow.

Provincial Finance Advisor (PFA) will assist the PRDC ExCom staff in the Finance and Contract Administration Units by providing technical advice and management support to the PRDC and ExCom. to efficiently and effectively manage PRDC finances in accordance with the NCDD Finance Manual, other financial procedures required by donors and Ministry of Economy and Finance regulations. The PFA will assist in training of line department Finance staff and the Local Administration Unit in providing training to the Commune Councils. The PFA will assist the PRDC Internal Auditor to conduct his/her audit responsibilities. The PFA will also provide technical advice to the Provincial Treasury.

Technical Cooperation

 The PFA will provide technical cooperation to the staff in the ExCom Finance and Contract Administration Units, staff of the Provincial Department of Economy and Finance, Finance staff of Provincial Departments implementing contracts with the PRDC and the PRDC Internal Auditor, Provincial Treasury staff and PLAU

In support to the PRDC/ ExCom and Provincial Treasury

1. Technically support the PRDC ExCom, ExCom Units and PRDC implementing agencies on decentralized finance systems and procedures.

2. Technically support the PRDC Certifying (and Alternate Certifying) Officers in performing his/her duties.

3. Technically support the PRDC Internal Auditor in the conduct of his/her duties.

4. Technically support the ExCom Finance Unit to implement transparent and accountable finance systems and procedures of all funds managed by the PRDC.

5. Technically support the ExCom Contract Administration Unit on the financial and administrative aspects of the Unit responsibilities.

6. Technically support the provincial treasury in providing accounting services to the C/S fund.

In support to PSDD Project:

1. Ensure that all financial transactions are handled correctly and in accordance with NCDD procedures.

2. Ensure that all Support Office administrative systems and procedures are implemented either directly or by the office assistant.

The Provincial Financial Advisor will submit a report to Program Support Team of NCDD on a quarterly basis documenting the related tasks performed during the period covered by the report, and summarizing the findings and recommendations of the reviews. Particular note should be made in the report of any misapplication of accounting system procedures, problems with accounting record keeping, or irregularities in documentation, as well as the proposed corrective measures to address these issues.

Capacity Building

1. Capacity build and assist the ExCom Finance Unit to update the Training Needs for staff of the ExCom Finance Unit and line departments finance staff, the PRDC Internal Auditor, and prepare and implement the training work plan.

2. Conduct formal and on-the-job training for counterparts on all aspects of the NCDD financial management system including budget preparation, preparation of payment claims, disbursement procedures, certifying and approving procedures, accounting procedures, appropriate filing systems and financial monitoring and evaluation procedures.

3. Capacity builds and assists staff of PLAU to train and monitor training process to CC members in Commune/Sangkat Finance System.

4. Capacity builds and assists the ExCom Contract Administration Unit to update the Training Needs Assessment and prepare and implement the training work plan.

5. Provide on-the-job training to the ExCom Finance Unit and Internal Auditor to conduct internal reviews/audits of the NCDD finance system.

6. Provide on-the-job training to the Provincial treasury staff to implement the treasury procedures which relate to the Commune Sangkat Fund.

Monitoring and Evaluation

In support of the PRDC and Provincial Treasury:

1. Monitor the performance of the NCDD financial management system and provide advice on issues to the ExCom through the Director of Economy and Finance in his capacity as Chief of the ExCom Finance Unit and the SPPA.

2. Periodically review payment supporting documents submitted by line departments as well as ExCom units so as to ensure that the sufficiency and efficiency.

3. Monitor the performance of the Internal Auditor and provide advice on issues to the Governor through the ExCom through the SPPA.

4. Monitor the performance of C/S accounting system particularly for the C/S that receive RILGP fund.

In support of the PSDD Project:

1. Manage the UN-Donor NCDD Support Project financial monitoring systems that contain information on requests for payment and procurement.

2. Monitor contracts and Support Office operations budgets by reviewing a variety of records, including work-plans, progress reports, budgets and financial expenditure as required.

3. Ensure that recommendations relating to financial management from UN designated auditors are implemented.

4. Where requested by the Senior Provincial Programme Advisor provides daily supervision and guidance to the Support Office Assistant.

5. Provide certification on the PRDC ExCom financial report.

6. Post-certify on and review the C/S fund financial reports of RILGP funding source.

In support of the PSDD Project:

1. Prepare monthly activity reports and special reports as required for budget preparation, audits and others reasons.

2. Provide reports and recommendations to PRDC Chairperson on financial matters relating to the NCDD - PRDC Agreement.

3. Prepare financial data for the Support Office budget estimates and financial planning.

Other Duties

1. Coordinate with other Provincial Finance Advisors and attend as requested national level forums on relevant finance issues.

2. Provide assistance as requested to monitoring missions and field visits from NCDD Secretariat and MEF Focal Points on provincial visits

3. Perform other duties as required by Director of the NCDD Program Support team.

4. Perform other duties as required by the SPPA and as advised by the Senior Finance and Administration Advisor.

5. Assist with translation of NCDD documents as requested.

Job Responsibilities:

1. Train staff on the administrative affair/Office skills and Human Resource Management.

2. Develop Office Operation Manual and Admin system

3. Develop Human Resource Management system

4. Develop internal regulation System

5. Develop Logistic system

6. Daily manage office facilities and all administrative aspects

7. Develop Accounting/Finance tools such as payment voucher, receipt, expense, Payroll form, purchase order, petty cash, bank, accounting and financial system.

8. Train BAB staff to use accounting/finance

9. Develop Accounting/Finance tools for partners or grantees to use.

10. Set up Accounting/Finance system for partners or grantees to use

11. Partners or grantees and follow up

12. Approve on expenditures

13. Check and audit NGO partners

14. Write General Requirement for NGO partners

15. Supervise & Train office staff in office procedures, filling and computerized accounting system.

16. Carries out banking duties with advice from Director and treasurer

17. Manage and arrange all assets of organization

18. Assist in organizing the quarterly and annual evaluation of the project

19. Assist in organizing annual staff performance appraisal

20. Assist in organizing Staff Contract and Job Description

21. Provide logistic support to training activities

22. Prepare periodic financial report and arrange for semi-annual external audit

23. Oversee the processing, analysis and reporting of financial transaction

24. Ensure that financial controls/policies are in place and enforced

25. Build the capacity of the finance assistant

26. Enable BAB to be more effective and transparent with funds

27. Ensure that Board of Directors, donors, auditors and other stakeholders receive full and accurate information on BAB’s financial position and performance

28. Represent the organization and participate in the Meeting with donors during the absence of Director

Job Responsibilities:

1. Prepare and circulate invitation letter for Government Donors Joints-Technical Working Group, GDJ-TWG

2. Coordinate and Conduct meeting with Government Donors Joints-Technical Working Group (GDJ-TWG)

3. Take minute for GDJ-TWG meeting and filing

4. Coordinate and support AWPB preparation for the Unit

5. Circulate the information to relevance entities.

6. Perform other tasks assigned by Director

Job Responsibilities:

1. Check and numbering payment voucher of accounting report from provincial office

2. Prepare budget planning

3. entering financial data into accountancy software (NAVISION)

4. Closing all provincial account and central account of PRC

5. Link cost calculation

6. Set up the questionnaires for admin and accountancy to evaluate the provincial staff

7. Survey the NGOs that use similar accountant software for CABDICO

8. Travel to the province to check and train the admin/account about accounting

9. Be a Trainer of Accounting/Finance system for CABDICO

10. Set up accounting system for CABDICO

11. Set up accounting software for CABCICO

Job Responsibilities:

1. Daily recording financial data into computer,

2. Withdraw cash for expenditure,

3. Deposit cash into the bank,

4. Consolidate financial data from branch offices,

5. Categorize the Budget line items by donors,

6. Prepare monthly and annual financial report for donors respectively,

7. Prepare monthly and annual financial report for director and board of directors,

8. Send financial report to donors both inside and outside countries,

9. field visit to branch office to Audit and conduct on jobs training,

10. Prepare monthly bank reconciliation,

11. Filling all incoming and outgoing mails,

12. Filling all fax in and fax out,

13. Update inventory list,

14. update HRM information,

15. Prepare the annual promotion of staff salary,

16. Communication with NGOs or Government Agencies,

17. Develop Accounting/Finance tools such as payment voucher, receipt, expense, Payroll form petty cash, bank, accounting and financial system,

18. Training CHC staffs on accounting/finance system,

19. Supervise & Train office staff in office procedures, filling and computerized accounting system,

20. Provide logistic support to training activities

21. Coordinate external auditor to audit financial report,

22. Ensure that financial controls/policies are in place and compliance with,

23. Ensure that Board of Directors, donors, auditors and other stakeholders receive full and accurate information

24. Represent the organization and participate in the Meeting with donors during the absence of Director

25. Daily release loan to customers,

26. Daily collect loan and interest from customers,

27. Daily enter financial data of Micro-credit and CHC health program into computer,

28. Daily check cash count to the cashbook,

29. Prepare monthly, quarterly, annually financial report of Micro-credit to National Bank of Cambodia, Executive Director, Donor, and Board of Directors.

30. Transfer cash to headquarter in Phnom Penh.

MICRO-FINANCE PROGRAM COORDINATOR

Job Responsibilities:

1. Support credit manager to interview credit members before releasing loan to members.

2. Conduct field visit to check credit cashbook at village bank,

3. Conduct field monitoring to on credit program related to loan disbursement and loan utilization

4. Monitor on business improvement

5. Conduct orientation and baseline survey before loans are released,

6. Observe credit meeting and other activities,

7. Coordinate with managers to do the operational and project budget planning,

8. Assist the credit consultant and advisor from the donors,

9. Assist and support the strategy planning of the credit program,

10. Follow up the member activities and loan utilization,

11. Assist the managers to solve the problem.

Job Responsibilities:

1. Develop organizational policies,

2. Develop vision and mission,

3. Set up goal and objective,

4. Develop organizational policies,

5. Develop strategic planning,

6. Fund raising,

7. Communicate with IOs, LNGOs. Embassies, and government,

8. Leading and directing staff and project management

TRAININING PROGRAM COORDINATOR

Even if I took a lot of positions, the Director promoted me one more position as the Training Program Coordinator in order to control and run training program smoothly. My duties and responsibilities are:

1. Prepare training program,

2. Leading and managing training program,

3. Ensure that the training program is running smoothly,

4. Solve the daily issues and challenges of training program,

5. Oversee the training program implementation,

6. Interpret and translate training documents and other organizational documents,

7. sign and issue certificate to the students,

8. Acting director when Director is absent

ASSISTANT DIRECTOR:

1. Translate organizational documents, training documents, narrative reports, and correspondents of the organization,

2. Interpret for meeting/conference,

3. leading and managing all tasks of organization when absent of director,

4. Communicate with LNGOs and IOs on behalf of Director,

5. Prepare the closing and opening ceremony,

6. Assist director to oversee task on behalf of director,

7. Perform the tasks as required by Director,

 ACCOUNTING TEACHER:

1. Teaching general accounting to students,

2. Prepare NGO Accounting workshop for LNGO in partnership with International Cooperation for Development and solidarity,

3. Conduct training on NGO Accounting to VVAF’s staff,

4. Translate Accounting lessons for students,

5. Preparing workshop for CIDSE partnership

ENGLISH TEACHER:

1. Teach general English conversation

2. English grammar,

3. Teaching Essential English

4. Research and develop training material for student.

TRANSLATOR/INTERPRETER OF KYDO

As the Translator and Interpreter My duties and responsibilities are:

1. Translate documents from English to Khmer and from Khmer to English language such as project management, community development, accounting, management, project planning, and narrative reports etc.

2. Interpret for director in meeting.

3. Translate training handouts.

4. Contact the LNGOs and IOs for fund raising.

ASSISTANT PRESIDING OFFICER

1. Assist and support polling officer to set up and install equipment for polling station,

2. Assist and manage the election process

3. Assist and support voter who come to vote.

4. Monitor the election implementation

5. Supervise staff and team during the election,

6. Check and control election material to make sure that they are available for election process,

7. Ensure that material for using during the election are well managed as planned,

8. Coordinate the work of election assure that the processes are running policies and procedures,

9. Prepare progress report of the election to District Election Supervisor.

VOTER REGISTRAR

During the First election of Cambodia in 1993, I worked for United Nation Transitional Authority in Cambodia (UNTAC). I am based in Banteay Meanchey Province, Tamar Pork District. My Duties and responsibilities are:

1. Conduct training to rural remote Cambodian people on the election process.

2. Hoe to voters for their leader.

3. Distribute the election poster to rural remote Cambodian people,

4. Coordinate with local authority to convince their people to attend the meeting,

5. Conduct the training on the election systems to all election parties and people,

6. Coordinate with local hospital and school management to conduct the meeting on electoral system of Cambodia,

7. Invite people to register and issue voting card.