HR Administrative Officer

Gender: Male
Nationality: Cambodian

Work Experience

HR Administrative Officer

- February 2008 to Present

Save the Children International - Phnom Penh

International NGO

Main Responsibilities:

Employee Data Management

  • Manage and update human resource files and personnel files;
  • Manage employee’s records in Oracle HR system
  • Manage employee leave records.
Legal and Compliance

  • Work with line manager to ensure current practice is complying with local laws and regulations
  • Liaise with Ministry of Labour to ensure compliance and requirement from ministry is strictly followed
  • General Human Resources Administration
  • Coordinating and delivering HR information session, policy and procedure orientation training to existing employees and new hires;
  • Create and distribute new hires induction package and orientation materials;
  • Provide support to employees on any questions related to compensation and benefits and insurance;
  • Work with line manager to develop annual plan and budget plan on HR component;
  • Manage online timesheet and keep staff alert to complete, submit and approve timesheet on time.
Recruitment Engagement
  • Provide assistance to Recruitment Officer in managing recruitment process;
  • Provide support on raising the issue of recruitment system (TALEO) to system admin and follow up issue.
Employee Well-being and Care
  • Took lead and work with project/program managers and employee representative to promote work life balance, workplace friendly environment, team socialization and green office practice;
  • Took lead and work with employee representative in the reviewing employee insurance package and explore better options for employee and family;

Logistics Officer

- January 2014 to January 2018

Save the Children International - Phnom Penh

International NGO

Main Responsibilities:

Fleet Management

  • Developed and update fleet management policy and presenting to employees;
  • Coordinated and distributed of SCI vehicles and renting external vehicles for requester;
  • Prepared and calculation driver OT for Finance;
  • Handled process for vehicle registration, road tax paying, insurance, technical inspection, and monitoring vehicle repairs & maintenance;
  • Coordinated insurance claim for vehicle accident, damages and lost;
  • Regular checked vehicles to ensure each vehicle equipped with safety & security equipment and first aid kits;
  • Reviewed vehicle log sheets and preparing monthly fuel payment;
  • Prepared monthly fleet reports and observe vehicle fuel consumption & repairing cost;
  • Liaised with CDC and relevant ministries for vehicles importation with tax exemption.

Procurement

  • Handled procurement process, ensuring procurement activities were implemented following the procurement policy;
  • Worked with relevant department to ensure items specifications and budget information is properly provided;
  • Managed contractual services for repairing and maintenance of the office equipment;
  • Maintained and update supplier contract list. 

Asset/Inventory Management

  • Developed and update asset policy & templates;
  • Developed, maintained and update asset database and produce asset reports;
  • Registered acquisition assets, tagging code and issuing assets to employees; 
  • Monitored Partner’s assets procured under sub grants;
  • Coordinated and perform asset physical check in all offices;
  • Provided auditors for any required document and clarification regarding asset management;
  • Coordinated the process of donating and disposing of assets;

Warehouse Management

  • Managed stock using Warehouse online system, such as receiving, storing and distributing stock;
  • Provided support and capacity building to Field Offices to ensure the smooth warehouse operation; 
  • Coordinated with all offices to perform stock count on a regular basis. 

Other Works

  • Handled petty cash (advance and return) for small expenses in the office; 
  • Controlled and distribute employee phone cards, stationery and pantry supplies.

Administrative Officer

- March 2012 to December 2013

Save the Children International - Phnom Penh

International NGO

Main Responsibilities:

  • Maintained mail system (incoming and out-going mails);
  • Organized and maintaining central filing system and archives;
  • Handled monthly petty cash advance and return for small expenses in the office;
  • Wrote formal letters both Khmer and English to relevant ministries or/and Government Agencies;
  • Coordinated with CDC and other ministries for approval on importing vehicles with tax exemption;
  • Arranged vehicles & transportation for employee and visitors;
  • Liaised with MFA-IC and preparing documents for MOU registration and extension;
  • Requested visa for foreign employee and solve problem related to visa implication matters;
  • Controlled assets for County Office and Field Offices;
  • Maintained safety and security in the office, managed security guards for offices
  • Supervised the work of the drivers, guards, cleaners and janitor;
  • Prepared OT payment for drivers, security guards and cleaners;
  • Managed stock of stationery and pantry supplies for office.


Administrator

- January 2005 to March 2012

New Humanity Organization - Phnom Penh

International NGO

Main Responsibilities:

  • Administrative Works

  • Developed and implement all necessary administration procedures
  • Arranged internal workshop, training, seminars or evaluation meetings
  • Wrote/translated letters or other documents in Khmer and English
  • Made travel and lodging arrangements for employee, donors and visitors
  • Took minutes and wrote reports of meetings, training and seminars
  • Organized and maintaining the office filing system for correspondence
  • Prepared office rent contract for all offices and renewing
  • Controlled office fixed assets, stationery supply for offices
  • Managed facilities in the office: telephone, internet, computer network to ensure they are in well-functioning
  • Contacted with relevant Ministries to obtain agreements/MoU and the issue of visas for foreign employee.

Human Resource Works

  • Developed and revised internal HR policy in accordance with Cambodia’s labour law;
  • Developed and maintained HR Database and keep updated records of employee information such as employee leaves, benefits, training received, contract expires, visa and passport expires etc.;
  • Took part in recruitment process such as announcement, screening & shortlisting, writing test, interview, and reference check;
  • Prepared employment contract for all the employee members and ensure its timely renewal;
  • Assisted the management employee in the capacity building such as preparing budget plan; exploring suitable training courses for employees;
  • Prepared monthly employee payroll and benefits to Finance;
  • Managed insurance for employee and their family members and assist them in claiming;
  • Prepared monthly payment to NSSF and assist them in any work-related accident claim.

Communication Works 
  • Manage, maintain and update the content of Website and Facebook page;
  • Assist management team in designing and producing training materials, annual reports and booklets/brochures for public dissemination.

General Office Support

- December 2005 to December 2007

New Humanity Organization - Phnom Penh

International NGO


Education

BA in Tourism Management

- July 2000 to Present

BBU - Cambodia


Skill

Ms. Office Applications (10+ years) , Graphic Design (Less than 1 year) , Database Management (7 years) , Advanced HR Software (2 years)

Language

Khmer (Native) , English (Fluent)

About Me

Bachelor in Business Administration with more than 14 years of professional experience in Human Resources, Administration, and Supply Chain with international NGOs. Have built good communication with relevant departments, government ministries and other stakeholders.

Key Strengths and Skills:

  • Strong advanced HR Software (Oracle HR, Taleo Recruitment, and Online Timesheet systems)
  • Ability to learn and follow company policies and procedures quickly
  • Well understand on labour law, ministry compliance & HR principle
  • Demonstrate creative and initiative idea
  • Ability to prioritize tasks
  • Good in Database management and development with Ms. Access
  • Comprehensive knowledge and well-managed of general administration work
  • Good in writing formal letter and email of communications
  • Strong command of computer skills, such as Ms. Office Applications (Ms. Word, Ms. Excel, Ms. Power Point and Ms. Access)

Last updated: 1 month ago
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ID: 3046

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HR Administrative Officer

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Work Experience

HR Administrative Officer

Save the Children International - Phnom Penh

February 2008 to Present

International NGO

Manage employee’s records in Oracle HR system
  • Manage employee leave records.
  • Legal and Compliance

    • Work with line manager to ensure current practice is complying with local laws and regulations
    • Liaise with Ministry of Labour to ensure compliance and requirement from ministry is strictly followed
    • General Human Resources Administration
    • Coordinating and delivering HR information session, policy and procedure orientation training to existing employees and new hires;
    • Create and distribute new hires induction package and orientation materials;
    • Provide support to employees on any questions related to compensation and benefits and insurance;
    • Work with line manager to develop annual plan and budget plan on HR component;
    • Manage online timesheet and keep staff alert to complete, submit and approve timesheet on time.
    Recruitment Engagement
    • Provide assistance to Recruitment Officer in managing recruitment process;
    • Provide support on raising the issue of recruitment system (TALEO) to system admin and follow up issue.
    Employee Well-being and Care
    • Took lead and work with project/program managers and employee representative to promote work life balance, workplace friendly environment, team socialization and green office practice;
    • Took lead and work with employee representative in the reviewing employee insurance package and explore better options for employee and family;
    ">

    Logistics Officer

    Save the Children International - Phnom Penh

    January 2014 to January 2018

    International NGO

    Procurement

    • Handled procurement process, ensuring procurement activities were implemented following the procurement policy;
    • Worked with relevant department to ensure items specifications and budget information is properly provided;
    • Managed contractual services for repairing and maintenance of the office equipment;
    • Maintained and update supplier contract list. 

    Asset/Inventory Management

    • Developed and update asset policy & templates;
    • Developed, maintained and update asset database and produce asset reports;
    • Registered acquisition assets, tagging code and issuing assets to employees; 
    • Monitored Partner’s assets procured under sub grants;
    • Coordinated and perform asset physical check in all offices;
    • Provided auditors for any required document and clarification regarding asset management;
    • Coordinated the process of donating and disposing of assets;

    Warehouse Management

    • Managed stock using Warehouse online system, such as receiving, storing and distributing stock;
    • Provided support and capacity building to Field Offices to ensure the smooth warehouse operation; 
    • Coordinated with all offices to perform stock count on a regular basis. 

    Other Works

    • Handled petty cash (advance and return) for small expenses in the office; 
    • Controlled and distribute employee phone cards, stationery and pantry supplies.
    ">

    Administrative Officer

    Save the Children International - Phnom Penh

    March 2012 to December 2013

    International NGO

    Administrator

    New Humanity Organization - Phnom Penh

    January 2005 to March 2012

    International NGO

    Communication Works 
    • Manage, maintain and update the content of Website and Facebook page;
    • Assist management team in designing and producing training materials, annual reports and booklets/brochures for public dissemination.

    ">

    General Office Support

    New Humanity Organization - Phnom Penh

    December 2005 to December 2007

    International NGO

    Education

    BA in Tourism Management

    BBU - Cambodia

    July 2000 to Present

    Skill

    Ms. Office Applications (10+ years) , Graphic Design (Less than 1 year) , Database Management (7 years) , Advanced HR Software (2 years)

    Language

    236 (237) , 254 (238)

    About Me

    Bachelor in Business Administration with more than 14 years of professional experience in Human Resources, Administration, and Supply Chain with international NGOs. Have built good communication with relevant departments, government ministries and other stakeholders.

    Key Strengths and Skills:

    • Strong advanced HR Software (Oracle HR, Taleo Recruitment, and Online Timesheet systems)
    • Ability to learn and follow company policies and procedures quickly
    • Well understand on labour law, ministry compliance & HR principle
    • Demonstrate creative and initiative idea
    • Ability to prioritize tasks
    • Good in Database management and development with Ms. Access
    • Comprehensive knowledge and well-managed of general administration work
    • Good in writing formal letter and email of communications
    • Strong command of computer skills, such as Ms. Office Applications (Ms. Word, Ms. Excel, Ms. Power Point and Ms. Access)

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